A quick review: In the I-9 verification process, the employee presents – and the employer must verify – evidence of both identity and work authorization. List A documents establish both identity and work authorization. Other documents establish only identity, List B documents. And other documents establish only employment authorization–List C documents.

The employee may present either a List A document OR a List B plus a List C document for I-9 employment eligibility verification.

You will not find the newly approved acceptable I-9 documents mentioned in this post in the current edition of the M-274 Employer Handbook, but you will find them on I-9 Central in their FAQs with document examples in the referenced LawLogix Blog post here. Document examples are taken from the ICE Guide to Selected US Travel and Identity Documents. This is an older version. We provide information at the end of this post where you can obtain a current copy of the February 2018 version.

Let’s highlight the new acceptable documents:

1. Certificate of Naturalization: This is now an acceptable List C document as evidence of employment authorization, but you must also request that the employee produce a List B identity document as well.
2. Resident Alien Card first introduced as a permanent residency card in 1977 that does not have an expiration date; the card is valid indefinitely. It displays a profile photograph, fingerprint and other details. These are still accepted as valid List A documents if they reasonably appear to be genuine and relate to the person presenting them. Bear in mind that the photos on these cards will be very old.
3. Trusted Traveler Documents: Global Entry, Nexus (travel between the US and Canada) and Sentri (travel from Mexico) can now be accepted as valid List B identification cards issued by a federal government agency, since they contain a photograph and various other required identifying information. The employee would also be required to present an acceptable List C employment authorization document.

To order a copy of the most recent edition of the M-396 Guide referenced above, requests can be submitted here.

We are always available to assist you with navigating the often confusing process of establishing a legal workforce and culture of compliance. The new year is an ideal time to review your I-9 inventory, update you staff training program, and arrange for a partial or a full audit.

Immigration Solutions August 2011 newsletter is now available, full of updates and information that you will find extremely useful.  This month we take a look at: