ICE has filed a 60-day notice for a new information collection application with the OMB (Office of Management and Budget) for their IMAGE Program (ICE Mutual Agreement between Government and Employers) that is the education component of the Office of Investigations (OI) Worksite Enforcement program.  The Notice is available here.  Comments will be accepted for 60 days until August 10, 2010, and should be sent to the person named in the Notice.

In an article published on ILW.com on the subject, the author states:

In July of 2006, ICE announced two measures billed as “voluntary partnerships with the government.” The first is a list of what the agency considers to be “Best Hiring Practices.” The second is a voluntary program entitled the “ICE Mutual Agreement between Government and Employers,” also referred to as IMAGE , which it has been working on since at least July of 2005. The government is actively promoting these programs to employers.

What are considered Best Hiring practices?

As part of the ICE Mutual Agreement between Government and Employers, the (IMAGE) program, DHS recommends the following “best hiring practices” as follows:

• Use E-Verify to verify the employment eligibility of all new hires.
• Use the Social Security Number Verification Service (SSNVS) and make a good-faith effort to correct and verify the names and Social Security numbers of the current workforce.
• Establish a written hiring and employment eligibility verification policy (I-9 policy)
• Establish an internal compliance and training program related to the hiring and employment verification process, including completion of the I-9 form, how to detect the fraudulent use of documents in the verification process, and how to use E-Verify and SSNVS.  Require the I-9 and E-Verify process to be conducted only by an individual who has received appropriate training, and include a secondary review as part of each employee’s verification “to minimize the potential for a single individual to subvert the process.”
• Arrange for annual I-9 audits by an external auditing firm or a trained employee not otherwise involved in the I-9 process.
• Establish a procedure to report to ICE credible information of suspected criminal misconduct in the employment eligibility verification process.
• Establish a program to assess subcontractors’ compliance with employment eligibility verification requirements. Encourage contractors to incorporate IMAGE Best Practices and when practicable incorporate the verification requirements in subcontractor agreements.
• Establish a protocol for responding to letters received from federal and state government agencies indicating that there is a discrepancy between the agency’s information and the information provided by the employer or employee (for example, “no-match” letters received from the Social Security Administration).
• Establish a tip line mechanism (e.g., inbox, e-mail) for employees to report activity relating to the employment of unauthorized workers, and a protocol for responding to employee tips.
• Establish and maintain appropriate policies, practices, and safeguards against use of the verification process for unlawful discrimination, and to ensure that U.S. citizens and authorized workers do not face discrimination with respect to hiring, firing, or recruitment or referral for a fee because of citizenship status or national origin.
• Maintain copies of any documents accepted as proof of identity and/or employment authorization for all new hires.

Note:  It is important to notice that some of these points listed above have critical content.  We link to the ILW.com excellent analysis of Best Practices and the IMAGE program for employers to carefully consider prior to enrolling in these programs.

Should you require further assistance or consultation regarding these programs, please contact our office.

We have been advised that for employers enrolled in E-Verify that, in conjunction with the redesign of the E-Verify web interface, employers will be required to complete the new on-line tutorial before being able to E-Verify new workers.

You will note, that there will be a sneak preview presentation (registration required) on Thursday June 10th.

For those of you who participated on the Listening Session conference call, USCIS has released the Executive Summary follow-up and recap of the call.  In the Summary, links are provided to a List of Federal Contractors that are enrolled in the FAR E-Verify Program, a link to the revised FAQ’s that can be found on the same page under links and resources.

A Self-Check Initiative will be introduced in December. This initiative will enable anyone to go to the website and run a verification query on him/herself and determine the accuracy of  his/her government record.

The Summary further states that USCIS has surpassed 200,000 registrants for E-Verify, which encompasses over 700,000 worksites nationwide, and:

•  A strong employee rights initiative has been created and a partnership with the Department of Justice, Civil Rights Division, Office of Special Counsel has been formed, resulting in the introduction of an employee hotline and the release of videos, both for employees and employers, to guide them through the Tentative Nonconfirmation (TNC) process. These videos can be viewed on the USCIS website and YouTube and are also available on DVD.
•  The E-Verify public web pages have been redesigned and features an expanded employee support section.

Big changes are coming to E-Verify in June that will enhance its usability, security, accuracy and efficiency. The USCIS has announced that its newly redesigned E-Verify web interface will go live on June 13, 2010. As previously reported, the new E-Verify look (internally called E-Verify 3.0) promises to offer “a clean and modern design, easy and intuitive navigation, and clear and simple language.  A new home page, a new case alerts feature, improved case management and a streamlined tutorial are among the dozens of improvements coming to E-Verify.

Check out the new E-Verify Redesign section of the website to learn more about what’s coming and what E-Verify users can do to prepare.

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USCIS Revises EAD Card (Employment Authorization Document) – Effective June 4th

What does this mean in the I-9 context?   The EAD Card (or Form I-766) is an acceptable List A document, which establishes both identity and work authorization. It’s important to note, however, that the EAD is evidence of temporary work authorization which expires at some point in time. Before that expiration occurs, employers need to re-verify the employee’s continuing eligibility to the work in the US. (in Section 3 of the form) in order to avoid penalties and other issues.  Most employers storing pen & paper I-9s utilize a ticker or calendar system for reminders, while those with electronic I-9 systems will receive automatic email reminders and prompts for re-verification.

The EAD is also noteworthy for employers participating in E-Verify, since it is one of two documents (the I-551 green card being the other) which must be photocopied and retained by the employer during the I-9 process. This photocopy requirement, outlined in the E-Verify Memorandum of Understanding, enables employers to use the E-Verify photo matching tool to compare the document against DHS records. For more information on the photo tool, please visit this brief outline here.

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Immigration Solutions has created a package of services and solutions to assist you with your compliance procedures that can be tailored to your specific needs and concerns.  Today is the time to develop a strategy and be prepared in advance with an Immigration Compliance Program that simply outlines how your company will manage its employer compliance responsibilities.

The government contracting official decides if your contract qualifies for the E-Verify clause and if you meet the following criteria:

• The contract was awarded on or after the Federal contractor rule effective date of September 8, 2009 and includes the FAR E-Verify clause
• The contract has a period of performance that is more than 120 days
• The contract’s value exceeds the simplified acquisition threshold of $100,000
• At least some portion of the work under the contract is performed in the United States

What if you use Subcontractors?

All subcontractors must also verify all existing employees directly performing work under the covered contract. Contractors will need to include a clause for a subcontractor if they meet the following criteria:

• Is for commercial or non-commercial services or construction
• Exceeds $3,000; and
• Includes work performed in the United States

We have a talented team of attorneys and specialists to assist you with pre-Everify audits, reporting and training to get you ready for enrollment. Call us to arrange a consultation today.  562 612.3996.  Our Compliance Services and Solutions: http://www.immigrationsolution.netemployer_compliance_services_solutions.php

There’s been alot of chatter today about the introduction of Rep. Gutierrez’ (D-IL) immigration bill that is called Comprehensive Immigration Reform for America’s Safety and Protection (CIR ASAP).

Yesterday, Rep. Gutierrez stated, “We have waited patiently for a workable solution to our immigration crisis to be taken up by this Congress and our President.  The time for waiting is over.”

To address some of the key points:

Backlog Reduction: This would be  a recapture of unused employment-based visas from  previous years (1992 – 2008) with an allowance for future unused visas to roll over the next year; exempting spouses and children from the annual cap; increasing the country quotas; the ability to file for AOS (adjustment of status; i.e. green-cards) before a visa number is available by paying a fee of $500, even thought a visa cannot be issued until a visa number is available.  This does, however, allow for work authorization, travel authorization and maintenance of status.

Employment Verification: Would make E-Verify work verification mandatory for all employers by phasing in current employees and new hires; would impose additional pealties on employers’ failure to follow the E-Verify program.

H-1B and L-1 Nonimmigrant Visas: Would impose requirements on employers to recruit US workers before applying for an H-1B and would increa3se penalties for H-1B violations.  Would create penalties for L-1 violations.

The Undocumented: Would create a 6-year ‘conditional’ non-immigrant status for undocumented (illegal) foreign nationals in the USA.  This would include work authorization and travel authorization; would waive unlawful presence bars and provide a path to permanent residence (green-card) and citizenship.

The Immigration Policy Center has an excellent 6-page more detailed review of the bill which we link to.

AILA applauded the introduction of Rep. Gutierrez’ Bill and stated, “We know how dedicated Rep. gutierrez is to immigration reform,” commented Bernie Wolfsdorf, president of AILA.  “Gutierrez has long been a strong and vocal leader in the CIR movement.  We look forward to analyzing this new CIR bill and hope to work with him and other members of Congress to fix our nation’s dysfunctional immigration system and help spur the country back to economic recovery.”

AILA further stated:  Already, the Congressional Progressive Caucus, the Congressional Asian Pacific American Caucus and members of the Congressional Black Caucus have endorsed the bill as a solution to both stem illegal immigration and promote legal migration that will protect and strengthen our nation’s economic and national security.

Gutierrez explained at his press conference yesterday that the Senate will still take the lead on debating immigration reform with a bill to be introduced by Sen Charles Schumer (D-NY), Chair of the House Judiciary Subcommittee on Immigration.  Janet Napolitano (DHS Secretary) has indicated that they have provided extensive technical assistance to Schumer and his staff as they draft the bill that is predicted to be introduced early 2010.

We will continue to report on any and all news and progress on the immigration reform front.

If you’re interested in more reading….Homeland Security Today NY Times ABC News The Hill

Cite as “AILA InfoNet Doc. No. 09112060 (posted Nov. 20, 2009)”

The House of Raeford Farms must pay a $1.5 Million fine and overhaul its hiring practices under an agreement that will allow a subsidiary to avoid prosecution on federal immigration charges.

The deal will also let two indicted managers at the poultry company’s Greenville, SC plant avoid criminal records, provided they enter a probationary program.

The settlement signed by federal prosecutors and company officials just hours before the case was set for trial Tuesday, gives the employer’s subsidiary, Columbia Farms, an opportunity to keep its record clean.  It likely ends a legal clash that could have cost the company millions of dollars in federal poultry contracts. Last year, Columbia Farms was charged with intentionally hiring illegal immigrants.

Under the settlement, Immigration will dismiss charges against the company if it improves its hiring practices over the next 2 years and submits to federal monitoring at its 8 plants in the Carolinas and Louisiana.  For more on this story

It has been reported that some 20,000 more unannounced employer site visits will be taking place over the next few months by FDNS, but this time it will be to employers who have filed H-1B extensions to determine if there is ongoing compliance by the employer.

It’s been asked, do they have the legal right to do this – just show up and demand to speak with a company’s representative or executive officer?  Yes, they do, although it hasn’t been acted upon to the extent we are now observing until your $500 Fraud Detection and Prevention government filing fee created the revenue to employ some 6,500 FDNS agents.  Up until now, USCIS or DOL agents have always been in a position to do onsite employer visits when they thought necessary – but it’s been rarely acted upon.  Presently, you can add ICE and FDNS to this group – because we’re in a hunt ‘em down, enforcement climate – and it’s the employers who are being targeted.

So, how does an employer handle this?  We don’t recommend that you wait to ask this question and to get your documentation organized when the agent comes knocking.  This is serious business now, and they are not just targeting the small to medium-size employer or the employer who has financial issues and can’t respond to requests to prove the ability to pay the offered wage to the employee.

Therefore, it is recommended that you discuss this with your immigration counsel now.  If you don’t have a representative, we are available to walk you through a program that will not only assist you in organizing your Public Access information and files, but we will give you the tools to prepare the company representative that will handle the agent site visit and to prepare them for the questions that will be asked, what documentation should be organized now and beeasily accessible to present to the agent when requested – and overall, how to successfully respond to a government site visit at your place of employment.

House-Senate conferees for the Legislative Branch appropriations bill have agreed to the language for the conference report. The new language also includes a “Continuing Resolution” to fund the government through October 31st (current funding for all federal discretionary programs was set to expire on September 30, 2009). The “CR” also extends E-Verify’s authorization for an additional 31 days according to information on the House Appropriations Committee website.